Occupancy Planner

Role Overview

Oracle Cloud Infrastructure (OCI) is seeking an experienced Occupancy Planner to support Property Management's space and occupancy planning activities across Oracle's North America data center portfolio. Based in Abilene, TX this role will be responsible for the day-to-day management of occupancy data, seating plans, space assignments, moves, adds and changes (MAC), floor plans, and utilization reporting across assigned data center facilities. The Occupancy Planner will help ensure that employees, contractors, vendors, and other site occupants are appropriately accommodated while maximizing the efficient use of Oracle's facilities. The position will work closely with the Senior Space & Occupancy Planner and partner with Property Management, Data Center Operations, Global Real Estate, Security, Engineering, Construction, IT, Workplace Services, and other stakeholders to translate workforce and operational requirements into executable occupancy solutions. This role requires a highly organized and analytical planner who is comfortable working with floor plans and occupancy-management systems, coordinating multiple simultaneous requests, maintaining accurate data, and solving space problems in a rapidly growing and changing environment.

Responsibilities

Occupancy Planning & Space Management

• Manage day-to-day occupancy planning across assigned North America data center facilities.
• Develop seating and space-assignment plans for employees, contractors, vendors, operational teams, and business partners.
• Evaluate space requests and recommend solutions based on available capacity, utilization, adjacency requirements, operational needs, and established planning standards.
• Identify opportunities to consolidate, restack, or repurpose existing space before recommending additional capacity.
• Support short- and mid-term occupancy requirements associated with workforce growth and organizational changes.
• Develop test fits, block plans, seating layouts, and other planning solutions as required.
• Support implementation of portfolio space strategies developed in partnership with the Senior Space & Occupancy Planner.

Manage day-to-day occupancy planning across assigned North America data center facilities.

Develop seating and space-assignment plans for employees, contractors, vendors, operational teams, and business partners.

Evaluate space requests and recommend solutions based on available capacity, utilization, adjacency requirements, operational needs, and established planning standards.

Identify opportunities to consolidate, restack, or repurpose existing space before recommending additional capacity.

Support short- and mid-term occupancy requirements associated with workforce growth and organizational changes.

Develop test fits, block plans, seating layouts, and other planning solutions as required.

Support implementation of portfolio space strategies developed in partnership with the Senior Space & Occupancy Planner.

Moves, Adds & Changes (MAC)

• Coordinate moves, adds, and changes from initial request through completion.
• Develop move plans, sequencing, schedules, and occupant communications.
• Coordinate with IT, Security, Facilities, furniture vendors, movers, Workplace Services, and other stakeholders to ensure successful execution.
• Support large-scale restacks, relocations, consolidations, expansions, and new-site occupancies.
• Verify completed moves and update floor plans, occupancy systems, and space inventories following execution.
• Minimize disruption to data center operations during occupancy changes.

Coordinate moves, adds, and changes from initial request through completion.

Develop move plans, sequencing, schedules, and occupant communications.

Coordinate with IT, Security, Facilities, furniture vendors, movers, Workplace Services, and other stakeholders to ensure successful execution.

Support large-scale restacks, relocations, consolidations, expansions, and new-site occupancies.

Verify completed moves and update floor plans, occupancy systems, and space inventories following execution.

Minimize disruption to data center operations during occupancy changes.

Space & Occupancy Data Management

• Maintain accurate space, seat, organizational, and occupancy information within Oracle's designated IWMS/CAFM and related planning systems.
• Maintain floor plans and seating layouts using AutoCAD or other approved planning tools.
• Reconcile information across floor plans, occupancy systems, headcount records, badge/access data, local records, and physical observations.
• Conduct periodic physical and virtual space audits to validate occupancy and space information.
• Identify data discrepancies and coordinate corrective actions with appropriate stakeholders.
• Support development and enforcement of data standards and governance procedures.

Maintain accurate space, seat, organizational, and occupancy information within Oracle's designated IWMS/CAFM and related planning systems.

Maintain floor plans and seating layouts using AutoCAD or other approved planning tools.

Reconcile information across floor plans, occupancy systems, headcount records, badge/access data, local records, and physical observations.

Conduct periodic physical and virtual space audits to validate occupancy and space information.

Identify data discrepancies and coordinate corrective actions with appropriate stakeholders.

Support development and enforcement of data standards and governance procedures.

Utilization Analysis & Reporting

• Monitor occupancy, capacity, vacancy, utilization, and other space-management metrics.
• Analyze badge, headcount, seat-assignment, and observational data to understand actual space utilization.
• Produce recurring occupancy dashboards, reports, floor plans, and capacity summaries.
• Identify areas approaching capacity as well as underutilized spaces that may present consolidation or optimization opportunities.
• Support forecasting and scenario analysis by maintaining accurate current-state occupancy and capacity information.
• Provide data and analysis supporting capital planning, construction, expansion, and consolidation decisions.

Monitor occupancy, capacity, vacancy, utilization, and other space-management metrics.

Analyze badge, headcount, seat-assignment, and observational data to understand actual space utilization.

Produce recurring occupancy dashboards, reports, floor plans, and capacity summaries.

Identify areas approaching capacity as well as underutilized spaces that may present consolidation or optimization opportunities.

Support forecasting and scenario analysis by maintaining accurate current-state occupancy and capacity information.

Provide data and analysis supporting capital planning, construction, expansion, and consolidation decisions.

New Sites, Expansions & Construction

• Support occupancy planning for new data centers, expansions, renovations, and other infrastructure projects.
• Review design and construction drawings from an operational occupancy perspective.
• Validate seat counts, room capacities, adjacencies, furniture layouts, and operational requirements.
• Coordinate with Construction, Engineering, Property Management, Operations, Security, IT, and design teams during project delivery.
• Support move-in readiness and occupancy activation for new facilities.
• Document post-occupancy observations and lessons learned to improve future site designs and planning standards.

Support occupancy planning for new data centers, expansions, renovations, and other infrastructure projects.

Review design and construction drawings from an operational occupancy perspective.

Validate seat counts, room capacities, adjacencies, furniture layouts, and operational requirements.

Coordinate with Construction, Engineering, Property Management, Operations, Security, IT, and design teams during project delivery.

Support move-in readiness and occupancy activation for new facilities.

Document post-occupancy observations and lessons learned to improve future site designs and planning standards.

Process Improvement & Governance

• Follow and help continuously improve standardized occupancy-planning processes, procedures, and documentation.
• Support development of space-planning standards, utilization metrics, request workflows, and operating procedures.
• Identify opportunities to automate recurring reports, audits, and data-management activities.
• Maintain documentation and records necessary to support portfolio governance and decision-making.
• Ensure planning activities comply with Oracle requirements, security standards, life-safety requirements, and applicable workplace guidelines.

Follow and help continuously improve standardized occupancy-planning processes, procedures, and documentation.

Support development of space-planning standards, utilization metrics, request workflows, and operating procedures.

Identify opportunities to automate recurring reports, audits, and data-management activities.

Maintain documentation and records necessary to support portfolio governance and decision-making.

Ensure planning activities comply with Oracle requirements, security standards, life-safety requirements, and applicable workplace guidelines.

Ideal Candidate Profile The ideal candidate is an experienced occupancy or space planner who combines strong hands-on planning skills with analytical problem-solving and exceptional attention to detail . The candidate should be comfortable moving between floor plans, data analysis, stakeholder meetings, and physical site conditions. They should be able to take an ambiguous space request, understand the underlying business requirement, analyze available capacity, develop alternatives, and coordinate implementation of the selected solution. Because OCI's North America data center portfolio is expanding rapidly, the successful candidate must be comfortable working in an evolving environment where processes and standards continue to mature. Qualifications

• Bachelor's degree in Facilities Management, Architecture, Interior Design, Engineering, Construction Management, Business Administration, or a related discipline, or equivalent relevant experience.
• 5+ years of experience in occupancy planning, space planning, facilities planning, workplace strategy, corporate real estate, or a related field.
• Demonstrated experience managing seating assignments, occupancy data, space inventories, and moves/adds/changes.
• Experience reading and working with architectural floor plans.
• Experience using IWMS, CAFM, space-management, or similar workplace technology.
• Working knowledge of AutoCAD or similar space-planning/design software.
• Strong analytical and organizational skills with demonstrated attention to data accuracy.
• Experience coordinating activities across multiple stakeholders and service providers.
• Ability to manage multiple concurrent requests and changing priorities.
• Strong written and verbal communication skills.

Bachelor's degree in Facilities Management, Architecture, Interior Design, Engineering, Construction Management, Business Administration, or a related discipline, or equivalent relevant experience.

5+ years of experience in occupancy planning, space planning, facilities planning, workplace strategy, corporate real estate, or a related field.

Demonstrated experience managing seating assignments, occupancy data, space inventories, and moves/adds/changes.

Experience reading and working with architectural floor plans.

Experience using IWMS, CAFM, space-management, or similar workplace technology.

Working knowledge of AutoCAD or similar space-planning/design software.

Strong analytical and organizational skills with demonstrated attention to data accuracy.

Experience coordinating activities across multiple stakeholders and service providers.

Ability to manage multiple concurrent requests and changing priorities.

Strong written and verbal communication skills.

Skills and Competencies Space & Occupancy Planning

• Seating and occupancy planning
• Space allocation and optimization
• Block planning and test fits
• Moves, adds and changes
• Restacks and relocations
• Capacity and utilization analysis
• Floor-plan management

Seating and occupancy planning

Space allocation and optimization

Block planning and test fits

Moves, adds and changes

Restacks and relocations

Capacity and utilization analysis

Floor-plan management

Technical & Analytical

• IWMS/CAFM systems
• AutoCAD or similar planning tools
• Advanced Microsoft Excel
• Occupancy and utilization reporting
• Data reconciliation and quality control
• Dashboard and KPI reporting
• Basic scenario and demand analysis

IWMS/CAFM systems

AutoCAD or similar planning tools

Advanced Microsoft Excel

Occupancy and utilization reporting

Data reconciliation and quality control

Dashboard and KPI reporting

Basic scenario and demand analysis

Project & Operational Execution

• Move coordination
• Vendor coordination
• Project scheduling
• Furniture and workplace coordination
• New-site occupancy/readiness
• Construction and renovation coordination
• Physical space audits

Move coordination

Vendor coordination

Project scheduling

Furniture and workplace coordination

New-site occupancy/readiness

Construction and renovation coordination

Physical space audits

Collaboration

• Cross-functional stakeholder management
• Customer service
• Problem solving
• Clear written and verbal communication
• Ability to influence without direct authority

Cross-functional stakeholder management

Customer service

Problem solving

Clear written and verbal communication

Ability to influence without direct authority

Preferred Skills and Certifications Preferred Skills

• Experience supporting data centers, mission-critical facilities, technology companies, laboratories, manufacturing environments, or other complex facilities.
• Experience managing occupancy across multiple facilities or geographic locations.
• Experience with badge/access-control and occupancy-utilization data.
• Experience with IWMS/CAFM platforms such as Archibus, OfficeSpace, FM:Systems/OpenBlue, Manhattan/CenterStone, or similar tools.
• Proficiency with AutoCAD, Revit, Bluebeam, or similar applications.
• Experience with Power BI, Tableau, or other visualization/reporting platforms.
• Familiarity with workplace furniture systems and workstation standards.
• Experience supporting new construction, facility expansions, restacks, consolidations, and relocations.
• Understanding of accessibility, life-safety, security, and workplace-planning requirements.

Experience supporting data centers, mission-critical facilities, technology companies, laboratories, manufacturing environments, or other complex facilities.

Experience managing occupancy across multiple facilities or geographic locations.

Experience with badge/access-control and occupancy-utilization data.

Experience with IWMS/CAFM platforms such as Archibus, OfficeSpace, FM:Systems/OpenBlue, Manhattan/CenterStone, or similar tools.

Proficiency with AutoCAD, Revit, Bluebeam, or similar applications.

Experience with Power BI, Tableau, or other visualization/reporting platforms.

Familiarity with workplace furniture systems and workstation standards.

Experience supporting new construction, facility expansions, restacks, consolidations, and relocations.

Understanding of accessibility, life-safety, security, and workplace-planning requirements.

Preferred Certifications

• Facility Management Professional (FMP)
• Certified Facility Manager (CFM)
• LEED Green Associate
• AutoCAD or Revit certification
• Relevant workplace, facilities, project-management, or corporate-real-estate certification

Facility Management Professional (FMP)

Certified Facility Manager (CFM)

LEED Green Associate

AutoCAD or Revit certification

Relevant workplace, facilities, project-management, or corporate-real-estate certification

Role within the Space & Occupancy Function This IC3 Occupancy Planner serves as the operational execution arm of OCI Property Management's space and occupancy planning capability.

Application Instructions

Apply directly on Oracle Careers at Occupancy Planner↗.